How does the abstract submission and peer review process work?

Members submit abstracts through a branded portal with custom submission forms. Program committees assign reviewers based on expertise, who score submissions using configurable rubrics. Blind review options hide author information. Accepted speakers receive portal access to manage their session details.

Can we offer both in-person and virtual attendance options?

Absolutely. WebMobi supports hybrid conferences with separate pricing for in-person and virtual attendance. Virtual attendees access live streams, participate in Q&A, network with other members, and earn CE credits — all through the same platform.

How are continuing education credits tracked and verified?

Attendees scan QR codes to check in and out of CE-eligible sessions. The system tracks attendance duration and calculates credits based on your accreditation rules. Certificates generate automatically with attendee-specific credit totals, and compliance reports export in required formats.

What exhibitor and sponsor features are included?

Exhibitors get self-service portals to manage booth listings, upload assets, capture leads via badge scanning, and track booth traffic. Sponsors receive branded recognition in the app, sponsored session placement, logo displays, and post-event ROI reports showing impressions and engagement.

Run Annual Conferences That Members Look Forward To

Multi-track programming, abstract management, member pricing tiers, CE credit tracking, and exhibit hall coordination — everything your annual meeting needs.

78% of association members say the quality of the annual conference app directly impacts their decision to renew membership.

The Challenges

Managing abstract submissions from hundreds of member presenters, peer review workflows, and speaker communications requires specialized tools that generic event platforms simply don't offer.

Member pricing tiers (student, early-career, regular, fellow, non-member) with group rates, sponsorship comps, and board access create complex registration flows that result in errors and member frustration.

Tracking continuing education credits across dozens of sessions, verifying attendance, generating certificates, and submitting compliance reports to accreditation bodies is a manual nightmare without automation.

How WebMobi Solves This

WebMobi's abstract management system handles submissions, blind peer review assignments, acceptance workflows, and speaker portal access — all integrated with your conference agenda builder.

Flexible registration engine with unlimited pricing tiers, automatic member verification via database sync, group discounts, comp codes, and member-only session access controls.

Automated CE credit tracking with session check-in/check-out, time-based credit calculation, instant certificate generation, and one-click compliance reports for accreditation bodies.

Key Features

Abstract Management

Full submission portal with peer review workflows, blind scoring, acceptance communications, and speaker portal integration.

Member Pricing Engine

Unlimited pricing tiers with member database verification, group rates, comp codes, and automatic discount application.

CE Credit Tracking

Automated attendance verification, time-based credit calculation, instant certificates, and accreditation body compliance reporting.

Exhibit Hall Management

Exhibitor portals, booth assignment, lead capture tools, exhibit hall maps, and sponsor recognition features.

Multi-Track Agenda

Drag-and-drop session scheduling with member-only tracks, personal agenda builders, and conflict-free session planning.

Engagement Analytics

Track session attendance, member participation, networking activity, and exhibitor ROI with comprehensive dashboard reporting.

Why Association Annual Conferences Need Specialized Technology

Association annual conferences are not corporate events. They serve multiple simultaneous objectives: member education, professional networking, advocacy updates, volunteer recognition, business meetings, exhibitor engagement, and revenue generation. Each of these objectives requires specific technology capabilities that generic event platforms don't provide.

The stakes are high because your annual conference is often the flagship member benefit — the primary reason many professionals maintain their membership. A smooth, professional event experience reinforces member value. A chaotic, poorly executed conference drives attrition.

Managing Member Presentations Through Abstract Submissions

Unlike corporate conferences where organizers curate all content, association conferences rely heavily on member-submitted presentations. This means managing hundreds of abstract submissions, coordinating peer review, communicating acceptance decisions, and supporting accepted speakers through the presentation process.

WebMobi's abstract management system provides a branded submission portal where members propose sessions, upload supporting materials, and declare conflicts of interest. Program committees receive submissions in a structured format, assign reviewers based on expertise, and score abstracts using customizable rubrics. Blind review options ensure fairness. Accepted speakers get portal access to update their bios, upload slides, and view session analytics.

Complex Member Pricing Without the Registration Chaos

Association conference registration is uniquely complex. You typically need: student rates, early-career professional rates, regular member rates, fellow/senior member rates, retired member rates, non-member rates, guest/spouse rates, day passes, virtual attendance options, group discounts for chapters, board comp codes, sponsor comp codes, VIP early access, and exhibitor packages. Each tier may have early-bird deadlines.

WebMobi handles this complexity with a flexible pricing engine that supports unlimited tiers, automatic member verification (synced with your AMS database), group discount logic, promotional codes with usage limits, and dynamic pricing based on registration date. Members see only the rates they qualify for, reducing confusion and support tickets.

Automating Continuing Education Credit Management

For professional associations offering CE credits, manual attendance tracking is unsustainable at conferences with 50+ eligible sessions and thousands of attendees. Traditional sign-in sheets create bottlenecks, data entry errors, and delayed certificate delivery.

WebMobi automates the entire CE workflow: attendees scan QR codes to check into sessions, the system tracks attendance duration and calculates eligible credits based on your accreditation body's rules, certificates generate instantly after the conference with attendee-specific credit totals, and compliance reports export in the format required by your accrediting organization. Attendees can access their CE certificates directly in the app and add them to their professional profile.

Frequently Asked Questions

Yes. WebMobi integrates with major AMS platforms including Personify, iMIS, Fonteva, and MemberSuite. Integration syncs member status, dues payment verification, demographic data, and CE credit records bidirectionally.

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