Workshop Supply List Template
A detailed supply checklist ensuring every material is procured, packed, and ready for workshop day.
Running out of supplies mid-workshop — markers that dry up, not enough handouts, or missing cables — is preventable with a proper supply list. This template catalogs every material needed, organized by category: participant kit contents, facilitator tools, venue supplies, and technology.
Each item includes quantity (with a 15% buffer for waste and extras), procurement source, cost estimate, and a packed/verified checkbox. The template distinguishes between items you provide and items participants should bring, with clear communication templates for the latter.
What's Included
Participant Materials
- Workbook and handout printing
- Writing supplies (pens, notebooks, sticky notes)
- Name badges and folders
- Digital access credentials or logins
Facilitator Kit
- Presentation clicker and adapters
- Whiteboard markers and eraser
- Timer and bell for activities
- Backup printed slides and handouts
Procurement and Packing
- Order deadlines by supplier lead time
- Packing checklist by kit type
- Backup inventory (15% overage)
Tips for Using This Template
Order supplies 3 weeks early to account for shipping delays. Same-day office supply runs are stressful and expensive.
Pack a facilitator emergency kit: extra markers, tape, scissors, extension cord, power strip, and pain relievers. These small items prevent big disruptions.
Count supplies the night before, not the morning of. Discovering you are 20 handouts short at 7 AM when the workshop starts at 9 AM is avoidable.
Frequently Asked Questions
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