Conference Call for Papers Template
A submission framework that attracts diverse, high-quality session proposals from industry experts.
A great call for papers does three things: it communicates what you are looking for, it makes submission easy, and it attracts proposals from diverse voices — not just the usual suspects who speak at every conference.
This template provides the full call-for-papers framework: topic tracks and themes, submission form fields, review criteria and rubric, timeline, and communication templates for acceptance and rejection.
Includes strategies for reaching underrepresented speakers, managing the review process, and building a balanced, diverse program.
What's Included
Call Document
- Conference theme and tracks
- Session format options
- Topic areas and suggested themes
- Speaker diversity and inclusion goals
- Submission deadline and timeline
Submission Form
- Session title and abstract
- Learning objectives (3)
- Target audience and level
- Speaker bio and credentials
- Previous speaking experience
Review Process
- Review committee composition
- Scoring rubric and criteria
- Double-blind review option
- Conflict of interest policy
- Review timeline and deadlines
Communications
- Acceptance notification email
- Rejection notification email
- Waitlist notification email
- Speaker onboarding sequence
- Post-acceptance requirements
Tips for Using This Template
Open submissions 6-8 months before the conference to allow time for review and speaker preparation.
Provide example titles and abstracts for each track to help first-time submitters understand the expected quality.
Actively reach out to underrepresented communities — do not rely solely on your existing network for submissions.
Use a double-blind review process to reduce bias in speaker selection.
Frequently Asked Questions
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