Back to QR Check-In Guide

Setup & QR Code Generation

Enable check-in for your event — QR codes are automatically generated for every registered attendee

Before You Begin

  • A webMOBI organizer account
  • A published event with at least one session
  • Registration open for attendees

How QR Codes Work

Every attendee who registers for your event automatically receives a unique QR code. This QR code is:

Unique

One code per registration — cannot be duplicated

Tied to Profile

Links to name, email, ticket type, and registration

Reusable

Same code works for event entry AND session check-ins

Trackable

Every scan is logged with timestamp and staff member

1

Create Your Event

  1. Log in to webMOBI Dashboard at events.webmobi.com
  2. Click "Create Event" from the dashboard
  3. Fill in event details — name, date, location, description
  4. Click "Publish" to make the event live
2

Add Sessions (For Session-Level Tracking)

To track attendance at individual sessions (breakouts, workshops, keynotes):

  1. Go to Dashboard > Your Event > Sessions
  2. Click "Add Session"
  3. Enter session details — title, date/time, room, speaker(s)
  4. Repeat for each session you want to track

Tip: Include the room/location for each session — this helps staff know exactly where to position scanning stations.

3

QR Codes Are Auto-Generated

When an attendee completes registration, a unique QR code is automatically generated — no manual action needed. The attendee receives their QR code via:

  • Confirmation email (sent automatically on registration)
  • Mobile app (in the "My QR Code" section)
  • Badge export (for printing physical badges)

What Happens at Check-In

When a staff member scans an attendee's QR code:

  1. System reads the QR code identifier
  2. Looks up the attendee's registration record
  3. Records the check-in with timestamp, type (event/session), and staff member
  4. Shows attendee name and confirmation to the scanner
  5. Counts the person as attended, once, whether they were scanned at the entrance or into a session

Duplicate Prevention

If the same QR code is scanned twice for the same session, the system recognizes it as a duplicate and shows "Already Checked In" — no duplicate records are created.

Next: Scanning at SessionsBadge Printing