Badge Printing & Distribution

Print event badges with QR codes or distribute digital codes to attendees

Print Badges

Physical badges for lanyards

Email QR Codes

Digital codes to attendee phones

Mobile App

QR code in the webMOBI app

Option A: Print Physical Badges

Step 1: Export Badge Data

Go to Dashboard > Your Event > Attendees
Click "Export" in the top right
Select "Badge Export (with QR Codes)"
Choose format:

PDF

Ready-to-print badge sheets

ZIP

Individual QR images per attendee

CSV

Data with QR URLs for custom design

Step 2: Print Badges

Size: 4" x 3" landscape (standard badge)
QR code: Bottom-right corner, minimum 1" x 1"
Badge shows: Name, organization, ticket type, QR code, event branding

Step 3: Prepare for Distribution

Insert badges into badge holders/lanyards
Organize alphabetically or by ticket type
Set up a registration desk for badge pickup

Option B: Email QR Codes

Attendees can show their QR code on their phone — no physical badge needed.

Automatic Email

When an attendee registers, they automatically receive a confirmation email with their unique QR code as an image, event details, and instructions to save or screenshot the code.

Resend QR Code

If an attendee loses their code: go to Dashboard > Attendees, find them, and click "Resend QR Code".

Option C: Mobile App QR Code

Attendee opens the webMOBI Events app
Navigates to the event
Taps "My QR Code" in the menu
Shows the QR code on their phone screen to staff

Pro tip: The app automatically increases screen brightness when viewing the QR code for easier scanning in any lighting condition.

Best Practices

Print a few blank badges for last-minute changes
Test print one badge before the full batch
Keep QR code area clean and flat for reliable scanning
Consider color-coding badges by ticket type (blue = General, gold = VIP)
Have a backup plan (manual check-in) for printer issues

Next: Scanning at Sessions