Event History: content changes and check-ins

See who changed your event and who checked in whom — on which device, at what time at the desk, and whether it was offline.

In short

Every WebMobi event has a History screen with two tabs. Content changes lists changes to the event, its sessions, speakers, sponsors, exhibitors, ticket types, registrations, branding and team, newest first, with what each value was before and after. Check-ins lists every check-in and walk-in — including repeat scans and check-ins made offline in the app — with the staff member, the device and the time it happened at the desk.

It is for the people who run the event: the creator, organization owners and admins, and teammates with the Edit event permission. History is read-only.

For why an audit trail matters at the door, see Event check-in.

1. Open History

There are three ways in. All of them open the same screen.

1From the event page, choose the History tile. It opens on Content changes.
2From the Event Check-In page, open the menu at the top right and choose Check-in history. It opens on Check-ins.
3From the Check-in Console (Enterprise plan), choose Check-in history.

Good to know

If you see This event was not found, or you do not have access to it., your account does not manage this event. Ask the event creator or an organization admin to invite you with Edit event — see Who can manage your event.
History works in a web browser. The mobile app has no History screen.

2. Content changes

Under the tab the screen reads Every change to this event, who made it, and what it was before.

Changes are grouped by day, newest first. Each entry is one sentence naming who made the change and what it did. Select an entry to see each field before and after. When one action changes many records at once — an AI assistant adding 40 speakers, for example — it is one entry that expands to show every record it touched.

Removals are marked more strongly than other changes: a red edge and a N removed label, whether one record was removed or forty. When a record is removed, the entry keeps the whole record as it was, so you can see exactly what was lost.

The entry names	Meaning
A person	The change was made by that team member. Today that covers edits to the event's details on the web and changes made through AI — the dashboard assistant or an AI assistant you connected.
The system	The change and its before and after are recorded, but not who made it. This is how History currently shows changes from most other dashboard screens — session, speaker, sponsor and exhibitor edits, the Import buttons on those pages — and registrations. History names nobody rather than guessing.
WebMobi Support (…, acting as …)	A WebMobi support operator made the change on your behalf, with the support case shown.

Press Show earlier changes at the bottom to load older entries. An event with no recorded changes shows No changes recorded for this event yet.

How to confirm it worked

Make a small change (for example a session description), reopen History: the change is at the top, and selecting it shows the old and new text.
Import a file of speakers from the Speakers page: the speakers it added appear record by record, attributed to The system.

3. Filter content changes

Once several people edit one event, the list needs narrowing. Each filter sits above the list and applies straight away.

Filter	Choices
Anyone	Each person who has changed this event.
Any source	Web, AI, Import, API, System. There is no mobile source: the app does not change event content.
Anything	Event details, Sessions, Speakers, Sponsors, Exhibitors, Ticket types, Registrations, Branding, Team.
Any change	Added, Edited, Removed, Published, Unpublished, Imported.
Two dates	From and to. Leave either empty for an open range.

Clear removes every filter. When nothing matches, the screen says No changes match these filters.

Typical uses: Any change → Removed to find what disappeared from the agenda; Anything → Sessions plus a date to see what changed in the agenda that day; Any source → AI to review what an AI assistant changed. Because many dashboard changes are recorded as The system, filtering by person shows only the changes attributed to them.

4. Check-ins: who, where, when, which device

The tab reads Every check-in and walk-in: who, where, when, by which staff member and device, and whether it was made offline. A line above the list gives the total: N scans recorded, including repeats. Times are when the check-in happened at the desk.

There is one row for every physical scan or by-name check-in — web and app, online and offline, repeats included — newest first, 100 at a time (Show earlier check-ins loads more). Each row has two lines.

On the row	Meaning
Name and email	The attendee. A Walk-in label means they were registered at the door.
Offline	Made in the app with no connection and sent later. The row also shows Synced with the time it reached WebMobi.
The time on the right	When the check-in happened at the desk. For an offline check-in this is the arrival time, not the time the phone reconnected.
Checked in	Recorded an arrival.
Checked out	Recorded a departure (scanning in In / Out or Out only mode).
Already inside (not counted again)	A repeat scan of someone already checked in. Kept as evidence, not counted.
Already outside (no change)	A check-out scan of someone who was not inside.
Checked out (no check-in recorded)	A check-out with no arrival before it — usually a scan in the wrong mode.
Checked in (synced late)	An arrival that reached WebMobi after the departure it belongs to, completing the visit.
Session title or Whole event	Where the check-in counts: a specific session, or arrival at the event.
QR scan or By name	How the person was found: their badge, or a search by name or email.
By …	The staff member signed in on the device. Not recorded for check-ins made before September 17, 2026.
Device …	The phone that made the check-in, when one was recorded.

Good to know

A row is labelled Offline when the app marked it as made offline, or when it reached WebMobi more than a minute after the desk time.
Check-ins made in the app show the device for offline check-ins from app version 452.0.0; online check-ins made in the app show it from the next app update. Check-ins on the web show no device.
When check-ins made before staff were recorded exist, the line at the top says how many show Not recorded.

5. Walk-ins added

When the event has walk-ins, a Walk-ins added (N) list appears above the check-ins: each person registered at the door, their email (or No email), when they were added, and added by the staff member.

This is where you confirm that walk-ins added on several phones joined up. The same person added on two phones with the same email appears once here, with each phone's check-ins listed against that one person under Check-ins. Two rows for one person means two different emails were typed — see Running check-in on several phones.

How to confirm it worked

After a phone syncs, each walk-in it added appears here once, with the staff member who added them.
Their check-ins appear under Check-ins with the Walk-in label and the right session.

6. Answering the usual questions

The question	Where to look
“Who changed the start time of this session?”	Content changes → Anything → Sessions → Any change → Edited. Select the entry to see the old and new time.
“What did the import change?”	Any change → Added with the import's date. Imports from the Sessions, Speakers, Sponsors and Exhibitors pages appear record by record under The system.
“Who let this person in, and when?”	Check-ins. Find the name; read the time, By and the device.
“Were these check-ins taken with no signal?”	Look for Offline and the Synced time on the row.
“Did this person really attend the workshop?”	Rows with that session title and Checked in. For a full per-session list use Analytics — see Session attendance and reports.
“Why is this attendee counted once when they were scanned three times?”	The later scans read Already inside (not counted again).

After an offline session at the door, History is also the place to prove the phones synced: every check-in taken offline should be there, labelled Offline, before you close the day.

What it does not do

History cannot undo, edit or delete anything — neither content changes nor check-ins. A wrong check-in cannot be removed from the record.
Most changes made on dashboard screens — including spreadsheet imports from the Sessions, Speakers, Sponsors and Exhibitors pages — and registrations are not attributed to a person yet; they say The system.
Staff members are recorded on check-ins from September 17, 2026 only. Earlier check-ins show Not recorded.
Online check-ins made by name or as a walk-in record no device yet.
History cannot be exported or downloaded. For attendance files, see Exporting attendance.
The Walk-ins added list shows the 500 most recent walk-ins.
Content changes are shown in UTC without a zone label; the Check-ins tab uses the time zone of the computer you view it on, not the event's.
History is not in the mobile app, and people without management access to the event cannot see it.

Frequently asked questions

Who can open an event’s History?

The person who created the event, owners and admins of the organization, and teammates who accepted an invitation to the event with the Edit event permission. Anyone else is told the event was not found, so History does not reveal that an event exists.

Can a History entry be edited or deleted?

No. The History screen has no edit, undo or delete control, for content changes or for check-ins. It only shows what was recorded.

How do I find out who checked a particular person in?

Open the event, choose History, then the Check-ins tab. Each row shows the attendee, the time at the desk, the session or Whole event, whether it was a QR scan or by name, the staff member after “By”, and the device when one was recorded.

How can I tell whether a check-in was made offline?

Offline check-ins carry an Offline label and a “Synced” time. The time on the right of the row is when the check-in happened at the desk, not when the phone reconnected.

Why does a check-in say “Not recorded” instead of a staff member?

Staff members have been recorded on check-ins since September 17, 2026. Check-ins made before that show “Not recorded”, and the line at the top of the tab says how many there are.

Someone was scanned twice. Were they counted twice?

No. The second scan is listed as “Already inside (not counted again)”. History keeps every physical scan, including repeats, but attendance counts the person once.

Why does a content change say “The system” instead of a name?

The change and what it was before and after are recorded, but not who made it. Today, edits to the event’s details on the web and changes made through AI name the person; changes from most other dashboard screens, spreadsheet imports from the Sessions, Speakers, Sponsors and Exhibitors pages, and registrations show “The system”. History names nobody rather than guessing.

Which time zone are History times in?

Content changes are shown in UTC. The Check-ins tab shows times in the time zone of the computer you are viewing it on.

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Back to the User Guide

Event History: content changes and check-ins

See who changed your event and who checked in whom — on which device, at what time at the desk, and whether it was offline.

In short

It is for the people who run the event: the creator, organization owners and admins, and teammates with the Edit event permission. History is read-only.

For why an audit trail matters at the door, see Event check-in.

1. Open History

There are three ways in. All of them open the same screen.

1From the event page, choose the History tile. It opens on Content changes.
2From the Event Check-In page, open the menu at the top right and choose Check-in history. It opens on Check-ins.
3From the Check-in Console (Enterprise plan), choose Check-in history.

Good to know

If you see This event was not found, or you do not have access to it., your account does not manage this event. Ask the event creator or an organization admin to invite you with Edit event — see Who can manage your event.
History works in a web browser. The mobile app has no History screen.

2. Content changes

Under the tab the screen reads Every change to this event, who made it, and what it was before.

The entry names	Meaning
A person	The change was made by that team member. Today that covers edits to the event's details on the web and changes made through AI — the dashboard assistant or an AI assistant you connected.
The system	The change and its before and after are recorded, but not who made it. This is how History currently shows changes from most other dashboard screens — session, speaker, sponsor and exhibitor edits, the Import buttons on those pages — and registrations. History names nobody rather than guessing.
WebMobi Support (…, acting as …)	A WebMobi support operator made the change on your behalf, with the support case shown.

Press Show earlier changes at the bottom to load older entries. An event with no recorded changes shows No changes recorded for this event yet.

How to confirm it worked

Make a small change (for example a session description), reopen History: the change is at the top, and selecting it shows the old and new text.
Import a file of speakers from the Speakers page: the speakers it added appear record by record, attributed to The system.

3. Filter content changes

Once several people edit one event, the list needs narrowing. Each filter sits above the list and applies straight away.

Filter	Choices
Anyone	Each person who has changed this event.
Any source	Web, AI, Import, API, System. There is no mobile source: the app does not change event content.
Anything	Event details, Sessions, Speakers, Sponsors, Exhibitors, Ticket types, Registrations, Branding, Team.
Any change	Added, Edited, Removed, Published, Unpublished, Imported.
Two dates	From and to. Leave either empty for an open range.

Clear removes every filter. When nothing matches, the screen says No changes match these filters.

4. Check-ins: who, where, when, which device

On the row	Meaning
Name and email	The attendee. A Walk-in label means they were registered at the door.
Offline	Made in the app with no connection and sent later. The row also shows Synced with the time it reached WebMobi.
The time on the right	When the check-in happened at the desk. For an offline check-in this is the arrival time, not the time the phone reconnected.
Checked in	Recorded an arrival.
Checked out	Recorded a departure (scanning in In / Out or Out only mode).
Already inside (not counted again)	A repeat scan of someone already checked in. Kept as evidence, not counted.
Already outside (no change)	A check-out scan of someone who was not inside.
Checked out (no check-in recorded)	A check-out with no arrival before it — usually a scan in the wrong mode.
Checked in (synced late)	An arrival that reached WebMobi after the departure it belongs to, completing the visit.
Session title or Whole event	Where the check-in counts: a specific session, or arrival at the event.
QR scan or By name	How the person was found: their badge, or a search by name or email.
By …	The staff member signed in on the device. Not recorded for check-ins made before September 17, 2026.
Device …	The phone that made the check-in, when one was recorded.

Good to know

A row is labelled Offline when the app marked it as made offline, or when it reached WebMobi more than a minute after the desk time.
Check-ins made in the app show the device for offline check-ins from app version 452.0.0; online check-ins made in the app show it from the next app update. Check-ins on the web show no device.
When check-ins made before staff were recorded exist, the line at the top says how many show Not recorded.

5. Walk-ins added

When the event has walk-ins, a Walk-ins added (N) list appears above the check-ins: each person registered at the door, their email (or No email), when they were added, and added by the staff member.

How to confirm it worked

After a phone syncs, each walk-in it added appears here once, with the staff member who added them.
Their check-ins appear under Check-ins with the Walk-in label and the right session.

6. Answering the usual questions

The question	Where to look
“Who changed the start time of this session?”	Content changes → Anything → Sessions → Any change → Edited. Select the entry to see the old and new time.
“What did the import change?”	Any change → Added with the import's date. Imports from the Sessions, Speakers, Sponsors and Exhibitors pages appear record by record under The system.
“Who let this person in, and when?”	Check-ins. Find the name; read the time, By and the device.
“Were these check-ins taken with no signal?”	Look for Offline and the Synced time on the row.
“Did this person really attend the workshop?”	Rows with that session title and Checked in. For a full per-session list use Analytics — see Session attendance and reports.
“Why is this attendee counted once when they were scanned three times?”	The later scans read Already inside (not counted again).

After an offline session at the door, History is also the place to prove the phones synced: every check-in taken offline should be there, labelled Offline, before you close the day.

What it does not do

History cannot undo, edit or delete anything — neither content changes nor check-ins. A wrong check-in cannot be removed from the record.
Most changes made on dashboard screens — including spreadsheet imports from the Sessions, Speakers, Sponsors and Exhibitors pages — and registrations are not attributed to a person yet; they say The system.
Staff members are recorded on check-ins from September 17, 2026 only. Earlier check-ins show Not recorded.
Online check-ins made by name or as a walk-in record no device yet.
History cannot be exported or downloaded. For attendance files, see Exporting attendance.
The Walk-ins added list shows the 500 most recent walk-ins.
Content changes are shown in UTC without a zone label; the Check-ins tab uses the time zone of the computer you view it on, not the event's.
History is not in the mobile app, and people without management access to the event cannot see it.

Frequently asked questions

Who can open an event’s History?

Can a History entry be edited or deleted?

No. The History screen has no edit, undo or delete control, for content changes or for check-ins. It only shows what was recorded.

How do I find out who checked a particular person in?

How can I tell whether a check-in was made offline?

Offline check-ins carry an Offline label and a “Synced” time. The time on the right of the row is when the check-in happened at the desk, not when the phone reconnected.

Why does a check-in say “Not recorded” instead of a staff member?

Staff members have been recorded on check-ins since September 17, 2026. Check-ins made before that show “Not recorded”, and the line at the top of the tab says how many there are.

Someone was scanned twice. Were they counted twice?

No. The second scan is listed as “Already inside (not counted again)”. History keeps every physical scan, including repeats, but attendance counts the person once.

Why does a content change say “The system” instead of a name?

Which time zone are History times in?

Content changes are shown in UTC. The Check-ins tab shows times in the time zone of the computer you are viewing it on.

Event History: content changes and check-ins

In short

On this page

1. Open History

Good to know

2. Content changes

How to confirm it worked

3. Filter content changes

4. Check-ins: who, where, when, which device

Good to know

5. Walk-ins added

How to confirm it worked

6. Answering the usual questions

What it does not do

Frequently asked questions

Who can open an event’s History?

Can a History entry be edited or deleted?

How do I find out who checked a particular person in?

How can I tell whether a check-in was made offline?

Why does a check-in say “Not recorded” instead of a staff member?

Someone was scanned twice. Were they counted twice?

Why does a content change say “The system” instead of a name?

Which time zone are History times in?

Related guides

About WebMobi Event App Builder

Event History: content changes and check-ins

In short

On this page

1. Open History

Good to know

2. Content changes

How to confirm it worked

3. Filter content changes

4. Check-ins: who, where, when, which device

Good to know

5. Walk-ins added

How to confirm it worked

6. Answering the usual questions

What it does not do

Frequently asked questions

Who can open an event’s History?

Can a History entry be edited or deleted?

How do I find out who checked a particular person in?

How can I tell whether a check-in was made offline?

Why does a check-in say “Not recorded” instead of a staff member?

Someone was scanned twice. Were they counted twice?

Why does a content change say “The system” instead of a name?

Which time zone are History times in?

Related guides

About WebMobi Event App Builder