Collaborator Management Guide

Add team members, assign roles, and control permissions for your events.

7 min readFor Event Organizers

Overview

Add team members to help manage your events.

Assign roles with specific permissions so each person has the right level of access.

Plan-based limits control how many collaborators you can add to each event.

Collaborator Types

Superadmin

Full access to all features. Can manage settings, content, analytics, and check-in.

Best for: Co-organizers and event managers

Mobile Admin

Can perform check-ins using the mobile app or web dashboard. Cannot edit event content or access settings.

Best for: Venue staff and volunteers

Content Admin

Can edit event content (sessions, speakers, sponsors). Can view analytics. Cannot perform check-ins or access settings.

Best for: Content managers and marketing team

Plan Limits

PlanPriceMax Collaborators
Free$01
Starter$399/event3
Pro$999/event10
Enterprise$1,999/event15

How to Invite Collaborators

1

Go to Dashboard > Settings > Collaborators

Navigate to your event dashboard and open the Collaborators section under Settings.

2

Enter the email of the person you want to invite

They must have a webMOBI account. If they don't, ask them to sign up first.

3

Select their role

Choose Superadmin, Mobile Admin, or Content Admin based on their responsibilities.

4

Click "Send Invite"

They'll be added with "Invited" status until they accept.

Managing Permissions

  • Click the edit (pencil) icon next to a collaborator to modify their permissions.
  • Toggle individual permissions: Dashboard, Check-in, Content, Analytics, Settings.
  • Changing the role resets permissions to defaults for that role.
  • Click "Save Changes" to apply your updates.

Removing Collaborators

  • Click the trash icon next to the collaborator and confirm the removal.
  • The organization owner cannot be removed.
  • Removed users lose access immediately.

Permission Reference

PermissionWhat it controls
DashboardAccess to event dashboard and overview
Check-inScan QR codes, manage check-ins (web + mobile)
ContentEdit sessions, speakers, sponsors, exhibitors
AnalyticsView check-in analytics and event reports
SettingsManage organization settings and collaborators

What's Next?

Now that your team is set up, learn how to use check-in features with your collaborators.