webMOBI Events

    Collaborator Management Guide

    Add team members, assign roles, and control permissions for your events.

    7 min readFor Event Organizers

    Overview

    Add team members to help manage your events.

    Assign roles with specific permissions so each person has the right level of access.

    Plan-based limits control how many collaborators you can add to each event.

    Collaborator Types

    Superadmin

    Full access to all features. Can manage settings, content, analytics, and check-in.

    Best for: Co-organizers and event managers

    Mobile Admin

    Can perform check-ins using the mobile app or web dashboard. Cannot edit event content or access settings.

    Best for: Venue staff and volunteers

    Content Admin

    Can edit event content (sessions, speakers, sponsors). Can view analytics. Cannot perform check-ins or access settings.

    Best for: Content managers and marketing team

    Plan Limits

    PlanPriceMax Collaborators
    Free$01
    Starter$399/event3
    Pro$999/event10
    Enterprise$1,999/event15

    How to Invite Collaborators

    1

    Go to Dashboard > Settings > Collaborators

    Navigate to your event dashboard and open the Collaborators section under Settings.

    2

    Enter the email of the person you want to invite

    They must have a webMOBI account. If they don't, ask them to sign up first.

    3

    Select their role

    Choose Superadmin, Mobile Admin, or Content Admin based on their responsibilities.

    4

    Click "Send Invite"

    They'll be added with "Invited" status until they accept.

    Managing Permissions

    • Click the edit (pencil) icon next to a collaborator to modify their permissions.
    • Toggle individual permissions: Dashboard, Check-in, Content, Analytics, Settings.
    • Changing the role resets permissions to defaults for that role.
    • Click "Save Changes" to apply your updates.

    Removing Collaborators

    • Click the trash icon next to the collaborator and confirm the removal.
    • The organization owner cannot be removed.
    • Removed users lose access immediately.

    Permission Reference

    PermissionWhat it controls
    DashboardAccess to event dashboard and overview
    Check-inScan QR codes, manage check-ins (web + mobile)
    ContentEdit sessions, speakers, sponsors, exhibitors
    AnalyticsView check-in analytics and event reports
    SettingsManage organization settings and collaborators

    What's Next?

    Now that your team is set up, learn how to use check-in features with your collaborators.