Bulk Upload Guide

Save hours of manual data entry by importing hundreds of speakers, attendees, exhibitors, sponsors, and sessions using Excel or CSV files with automatic image matching.

15-30 minutesIntermediateSupports Images

What You Can Import

Speakers

Profile photos

Max: 1,000

25 min

Attendees

Badge photos

Max: 5,000

20 min

Exhibitors

Logos + banners

Max: 500

30 min

Sessions

Not applicable

Max: 1,000

20 min

The Import Process

Download Template

Excel/CSV format

Prepare Data

Fill required fields

Upload File

Choose entity type

Map Columns

Auto-detected

Upload Images

Zip file (optional)

Validate Data

Check for errors

Review Results

Fix any issues

Import Records

Create/update data

Verify

Check imported data

Speaker Template Example

Required Fields

first_name

Example: Jane

last_name

Example: Smith

email

Example: jane@company.com

Optional Fields

external_id

Example: SPK001

title

Example: Senior Product Manager

company

Example: Tech Innovations Inc.

bio

Example: Jane has 15 years of experience...

linkedin

Example: https://linkedin.com/in/janesmith

twitter

Example: @janesmith

profile_photo_filename

Example: SPK001.jpg

Image Requirements

Supported Formats

JPG, JPEG, PNG, WebP, AVIF, SVG (logos only)

Entity	Image Type	Recommended Size	Max File Size
Speakers	Profile Photo	400x400 - 1000x1000px	5MB
Attendees	Badge Photo	300x300 - 800x800px	3MB
Exhibitors	Logo	400x400 - 800x800px	2MB
Exhibitors	Banner	1200x400 - 1920x600px	5MB
Sponsors	Logo	400x400 - 800x800px	2MB
Sponsors	Banner	1200x400 - 1920x600px	5MB

What to Expect: Validation Results

Validation Complete - 150 rows processed

145 Valid

96.7%

4 Warnings

2.7%

1 Error

0.7%

Row 23: Duplicate email detected

Email: john.doe@example.com - Will skip this row

Row 56: Missing required field

Field: email - Must fix to import

Best Practices

Do's

Start with the template - Ensures correct structure
Test with small batch first - Upload 10 records to verify
Keep original files - Save backups before editing
Validate data before upload - Clean in Excel first
Match images by External ID - Most reliable method
Use consistent naming - Standardize across all files

Don'ts

Don't mix date formats in one column
Don't use formulas (paste values only)
Don't ignore validation warnings
Don't upload images larger than limits
Don't use unsupported image formats (BMP, TIFF)
Don't skip the preview step

Common Scenarios

Import 100 Speakers with Photos

Files Needed

speakers.xlsx (100 rows) + speaker-photos.zip (100 JPG files)

Steps:

1.Fill template with speaker data
2.Add external_id column (SPK001-SPK100)
3.Add profile_photo_filename column
4.Prepare zip file with matching filenames
5.Upload Excel file
6.Upload zip file
7.Select 'Match by External ID'
8.Validate (100 valid)
9.Import
10.Verify photos display

25 minutesSuccess: 98%

Import 500 Attendees (No Photos)

Files Needed

attendees.xlsx (500 rows)

Steps:

1.Fill template (first_name, last_name, email)
2.Add optional fields (company, title)
3.Upload Excel file
4.Skip image upload
5.Validate (495 valid, 5 duplicates)
6.Import valid rows
7.Done!

15 minutesSuccess: 99%

Import 50 Sponsors with Multiple Images

Files Needed

sponsors.xlsx (50 rows) + sponsor-media.zip (150 images)

Steps:

1.Fill template (company_name, email, tier)
2.Add filename columns for all image types
3.Prepare zip with folders (logos/, banners/, white-logos/)
4.Upload Excel file
5.Upload zip file
6.Validate (50 valid, 145 images matched)
7.Import
8.Verify all 3 image types display

30 minutesSuccess: 96%

Ready to Import?

Start by downloading a template and preparing your data. Need help with specific entity types?

Bulk Upload Guide

Save hours of manual data entry by importing hundreds of speakers, attendees, exhibitors, sponsors, and sessions using Excel or CSV files with automatic image matching.

15-30 minutesIntermediateSupports Images

What You Can Import

Speakers

Profile photos

Max: 1,000

25 min

Attendees

Badge photos

Max: 5,000

20 min

Exhibitors

Logos + banners

Max: 500

30 min

Sessions

Not applicable

Max: 1,000

20 min

The Import Process

Download Template

Excel/CSV format

Prepare Data

Fill required fields

Upload File

Choose entity type

Map Columns

Auto-detected

Upload Images

Zip file (optional)

Validate Data

Check for errors

Review Results

Fix any issues

Import Records

Create/update data

Verify

Check imported data

Speaker Template Example

Required Fields

first_name

Example: Jane

last_name

Example: Smith

email

Example: jane@company.com

Optional Fields

external_id

Example: SPK001

title

Example: Senior Product Manager

company

Example: Tech Innovations Inc.

bio

Example: Jane has 15 years of experience...

linkedin

Example: https://linkedin.com/in/janesmith

twitter

Example: @janesmith

profile_photo_filename

Example: SPK001.jpg

Image Requirements

Supported Formats

JPG, JPEG, PNG, WebP, AVIF, SVG (logos only)

Entity	Image Type	Recommended Size	Max File Size
Speakers	Profile Photo	400x400 - 1000x1000px	5MB
Attendees	Badge Photo	300x300 - 800x800px	3MB
Exhibitors	Logo	400x400 - 800x800px	2MB
Exhibitors	Banner	1200x400 - 1920x600px	5MB
Sponsors	Logo	400x400 - 800x800px	2MB
Sponsors	Banner	1200x400 - 1920x600px	5MB

What to Expect: Validation Results

Validation Complete - 150 rows processed

145 Valid

96.7%

4 Warnings

2.7%

1 Error

0.7%

Row 23: Duplicate email detected

Email: john.doe@example.com - Will skip this row

Row 56: Missing required field

Field: email - Must fix to import

Best Practices

Do's

Start with the template - Ensures correct structure
Test with small batch first - Upload 10 records to verify
Keep original files - Save backups before editing
Validate data before upload - Clean in Excel first
Match images by External ID - Most reliable method
Use consistent naming - Standardize across all files

Don'ts

Don't mix date formats in one column
Don't use formulas (paste values only)
Don't ignore validation warnings
Don't upload images larger than limits
Don't use unsupported image formats (BMP, TIFF)
Don't skip the preview step

Common Scenarios

Import 100 Speakers with Photos

Files Needed

speakers.xlsx (100 rows) + speaker-photos.zip (100 JPG files)

Steps:

1.Fill template with speaker data
2.Add external_id column (SPK001-SPK100)
3.Add profile_photo_filename column
4.Prepare zip file with matching filenames
5.Upload Excel file
6.Upload zip file
7.Select 'Match by External ID'
8.Validate (100 valid)
9.Import
10.Verify photos display

25 minutesSuccess: 98%

Import 500 Attendees (No Photos)

Files Needed

attendees.xlsx (500 rows)

Steps:

1.Fill template (first_name, last_name, email)
2.Add optional fields (company, title)
3.Upload Excel file
4.Skip image upload
5.Validate (495 valid, 5 duplicates)
6.Import valid rows
7.Done!

15 minutesSuccess: 99%

Import 50 Sponsors with Multiple Images

Files Needed

sponsors.xlsx (50 rows) + sponsor-media.zip (150 images)

Steps:

1.Fill template (company_name, email, tier)
2.Add filename columns for all image types
3.Prepare zip with folders (logos/, banners/, white-logos/)
4.Upload Excel file
5.Upload zip file
6.Validate (50 valid, 145 images matched)
7.Import
8.Verify all 3 image types display

30 minutesSuccess: 96%

Ready to Import?

Start by downloading a template and preparing your data. Need help with specific entity types?